Changing World Of Email

Corporate regulators are placing increasing pressure on us - Company Directors and management, to comply with robust and at times unfair measures and standards. They have an unequivocal responsibility to protect information, IP and shareholder wealth – an impossible “charge” without advanced message security systems. Messaging in all its forms is evolving very quickly. The volume of activity (transactions) is increasing while the latitude for error, available to companies, is diminishing given the general direction of compliance legislation (SOC’s) in the USA.  It is inevitable that other trading nations will be required to follow the US SOC’s lead, and these standards will become the norm.

Business surveys all confirm that email (and other forms of messaging) are pivotal to business growth and success.  The 1st generation threats revolved around the treatment of spam and malicious code. 2nd generation security revolves around information protection, data loss and risk management.

It has been estimated that over 60% of critical company IP is now stored in emails and demonstrably it is accessible and easily transmitted. The sheer volume of transactions makes email and other forms of instant messaging transactions difficult to control. What information is passing, to whom is it passing and what are the risks. Most company custodians are unaware of the information being passed and have systems incapable of analysing or managing the problem.

Litigants have recognised the control flaw, over 75% of discovery requests now relate to emails and once information is out of company control  the costs can be enormous. Once information is in the public domain it can never be brought back.

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